Benefits at a Glance

Putnam County Schools System offers employees two Flexible Spending Accounts (FSA’s) – the Health Care Account and the Dependent Child Care Account. Spending accounts provide a way for employees to pay for certain unreimbursed health care and dependent care expenses with tax-free dollars. Employees save money because these contributions are made before taxes are deducted. Employees contribute before-tax dollars directly from their pay to either or both spending accounts. These dollars are then used to pay for eligible unreimbursed expenses.

The Plan Year is July 1-June 30.

Members can now use these accounts to purchase over-the-counter (OTC) medicines that had previously required a prescription. They can also use the accounts to purchase menstrual products. This will help them save on health care costs because the funds in these accounts are pre-tax.

Maximum Contribution
(12 Month Fiscal Plan Year, July 1st – June 30th)

July 1, 2023: $3,050 for the Health Care account – $254.16 per monthly pay period.

$5,000 for Dependent Care ($2,500 if married and filing separate returns) – $416.66 per monthly pay period.

No Change Dependent Daycare FSA Information – Printable

Rollover

The Plan Year ending June 30, 2023, funds left in your Medical FSA, up to $570, will rollover to the next Plan Year. ($610 starting July 1, 2023)
If you do not re-enroll for the following Plan Year, the minimum to rollover is $50.  All rollover only balances must be used in the subsequent Plan Year.

Here’s How It Works

It works just like a regular bank debit card, only the “bank account” consists of funds you have set aside in your Health Care or Child Care FSA accounts. If your Childcare Provider accepts MasterCard, you can pay these expenses with your card.

  • You enroll in one or both of the FSA plans during annual Open Enrollment
  • Deductions are made on a “pre-tax” basis from each paycheck in the amounts you elect to set aside.
  • You incur an eligible expense with the option to pay the qualified provider with your Debit Card.
  • If an eligible provider does not accept MasterCard then you simply file a paper claim for reimbursement.
  • You can access your accounts on-line to view your account transactions
  • Health Care Accounts and Child Care Accounts are completely separate. You cannot use money set aside in your Health Care account for Child Care expenses and vice versa.
  • Please note that you must use your MedCom Card as “CREDIT” not debit when purchasing qualifying expenses.

For examples of eligible and ineligible expenses for Medical Costs:  Click on Health Savings Account blue box and use filter box to better define your search.

For examples of eligible and ineligible expenses for Dependent Care Costs:  Click on the Dependent Care FSA blue box and use the filter box to better define your search.
Dependent Daycare Account Information

Save Your Receipts

Even if you use your BankCard to pay an expense, YOU ARE REQUIRED BY IRS TO MAINTAIN AND SAVE YOUR RECEIPTS AND DOCUMENTATION OF EACH EXPENSE. (Receipts or documentation must include the name of the provider; the name of the person for which the expense was incurred; the nature of the expense, to verify its necessity; the date the expense was incurred; and the amount of the expense not eligible to be paid by insurance).Certain expenses equal to medical or dental co-pays will be automatically adjudicated without receipts. After you have used your card, MedCom will contact you to provide receipts if necessary. Save your receipts and be ready to present them when asked.

Flexible Spending Account Regulation & Plan Changes

Medical FSA Maximum will increase from $2,850 to $3,050 for 2023.

Over the Counter Medications & Feminine Products are now eligible through the CARES Act.

Also, the following changes are being made to The Plan:

  • Rollover is limited to accounts with $50 or more at the end of the Plan Year/June 30.
  • Rollover Only accounts $50 – $570 will Rollover for One (1) Year if you do not re-enroll.

Claims

Debit Mastercard Convenience

For your convenience, you are issued a Bank Card to use for most expenses in lieu of filing claims. The MedCom card eliminates the need for you to pay up front for qualified expenses and then wait for reimbursement from your Flexible Spending Accounts. Plus, you will be able to access your accounts on-line to check your balances and view a history of your personal transactions at Medcombenefits.com Registration ID is (MCOPUTNAM).

New participants will receive a MedCom MBI MasterCard. If you are currently enrolled you WILL NOT receive a new card, your existing card will be reloaded with your new elections. Replacement cards and additional cards for spouse and/or adult children can be issued for a cost of $7.50, which will be deducted from your FSA account. Click here for the link:  Replacement or Additional Card Request Form.

Recurring Expense?

If you have a regular recurring expense in the same amount, you can have this amount and charge approved automatically without having to provide a receipt to substantiate the charge each time it is incurred. The Recurring Reimbursement Form must be completed and submitted to MedCom with one of your receipts.

Eligible expenses must have been incurred during the plan year and claims must be filed within 60 days after the end of the plan year.

Paper Claims

Claim forms can be faxed to MedCom at 1-866-598-7800 or mailed to MedCom Flex Dept., P.O. Box 10269, Jacksonville, FL 32247-0269

Plan Rules and Guidelines

Restated Plan Document 2021

Questions?

For any questions, contact:
Houze & Associates, Inc.
706-882-2864 or 800-523-7135
Kathy Veal: kathyveal@houze.org